Sr. Executive/Associate Manager - HR and Admin

Job Description:

Key Responsibilities

HR Operations & Generalist

• Manage the complete employee lifecycle from onboarding to separation.
• Handle attendance, leave, confirmation, transfers, promotions, and exit formalities.
• Maintain employee records and HR documentation.
• Support performance management, employee engagement, and policy implementation.
• Coordinate recruitment and manpower planning as per business requirements.

Contract Labour Management (CLMS)

• Manage contract labour deployment across manufacturing units.
• Ensure statutory compliance related to contract labour.
• Coordinate with labour contractors for documentation, attendance, wage records, and compliance.
• Monitor contractor performance and workforce productivity.

Statutory Compliance

• Ensure compliance with labour laws and statutory requirements.
• Coordinate audits related to HR and labour compliance.
• Maintain statutory registers, licenses, and compliance documentation.
• Liaise with government authorities whenever required.

MIS & HR Analytics

• Prepare daily, weekly, and monthly HR MIS reports.
• Develop dashboards for manpower, attrition, recruitment, absenteeism, overtime, and productivity.
• Generate analytical reports to support management decision-making.
• Ensure data accuracy and timely reporting.

Administration

• Handle facility administration and vendor management.
• Manage housekeeping, security, transport, canteen, and office administration.
• Monitor administrative budgets and service quality.
• Coordinate annual maintenance and administrative contracts.

AI & Digital HR Transformation

• Leverage AI tools such as ChatGPT, Microsoft Copilot, Power BI, and HR automation platforms to improve HR efficiency.
• Develop AI-assisted HR processes, templates, dashboards, and workflow automation.
• Drive digital initiatives for onboarding, documentation, employee communication, and HR analytics.
• Identify opportunities to automate repetitive HR and administrative activities.

Required Skills

• Strong knowledge of HR Generalist functions.
• Hands-on experience in Contract Labour Management System (CLMS).
• Good understanding of labour laws and statutory compliances.
• Excellent MIS reporting and analytical skills.
• Proficiency in Microsoft Excel, Power BI, and HRMS/ERP systems.
• Experience in AI tools for HR productivity and process automation.
• Strong communication, stakeholder management, and problem-solving skills.
• Ability to work in a fast-paced manufacturing environment.

Qualification

• MBA/PGDM in Human Resources or MSW (HR)
• Additional certification in Labour Laws or HR Analytics will be an advantage.

Experience

• 5–8 Years in HR & Administration within a Manufacturing, Pharmaceutical, Medical Device, or Industrial organization.